VendAgent automates vendor document processing, compliance verification, and ERP data entry — so your team approves vendors in hours, not weeks.
Not ready for a demo? Email us what your current process looks like — we'll tell you honestly if we can help.
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Vendors send whatever they want. You follow up. They send the wrong thing. Weeks pass before anyone gets activated — and your supply chain waits the whole time.
Wrong banking details slip through. Duplicate vendors appear. Payments go to the wrong account. One entry error costs more than a full year of software.
COIs lapse without anyone catching it. The exposure surfaces during an audit or insurance claim — long after the damage is done.
Your procurement team exists to manage supplier relationships and drive value. Every hour they spend on data entry is an hour that should be going somewhere else.
The industry average cost to manually onboard a single vendor. If your team processes 15+ vendors per month, you're spending over $10,000 monthly on a problem that has already been solved.
Source: Harvard Business Review — Supplier Onboarding Cost Analysis
Your vendor receives a branded portal link. They complete full registration — legal name, EIN, address, certifications, T&C acceptance — and upload required documents. Automatic follow-ups go out if they don't submit within 3 days. No email chains.
VendAgent reads every document, extracts all critical fields, validates compliance, flags coverage gaps and expirations, runs OFAC sanctions screening, verifies banking details, and cross-validates entity names. Every vendor receives an intelligence score before your team sees it.
Your team reviews a clean summary with all documents, scores, and flags. One click to approve — vendor activates in your ERP automatically. Renewal monitoring starts immediately with reminders at 60, 30, 14, 7, and 3 days before expiration.
If your team manually processes 15 or more vendor documents per month, you have the problem we solve.
One person in accounting managing vendor onboarding on top of everything else. No formal process. Documents in email. VendAgent gives you structure overnight.
A dedicated procurement manager, a shared drive, a tracking spreadsheet, and hours chasing vendors every week. VendAgent replaces all of it — automatically.
Multiple facilities, a procurement team on SAP or NetSuite, and a compliance audit that flagged your vendor documentation. Full workflow with native ERP integration.
Start where you need to. Scale when you're ready.
| Feature | Verify | Manage | Command |
|---|---|---|---|
| Price | $2,500/mo | $5,000/mo | $10,000+/mo |
| Vendor Volume | Up to 15/mo | Up to 40/mo | Unlimited |
| Collection & Registration | |||
| Vendor Invite & Branded Portal | ✓ | ✓ | ✓ |
| Full Intake Form + T&C Acceptance | ✓ | ✓ | ✓ |
| Auto-Nudge for Pending Invites | ✓ | ✓ | ✓ |
| Resubmission Portal | ✓ | ✓ | ✓ |
| AI Extraction & Verification | |||
| W-9, COI, ACH Extraction | ✓ | ✓ | ✓ |
| All 15 Document Types | — | ✓ | ✓ |
| Two-Pass AI Validation | ✓ | ✓ | ✓ |
| OFAC Sanctions Screening | ✓ | ✓ | ✓ |
| Banking Verification | ✓ | ✓ | ✓ |
| Cross-Document Validation | — | ✓ | ✓ |
| Coverage Gap Detection | — | ✓ | ✓ |
| Duplicate Detection | ✓ | ✓ | ✓ |
| Workflow & Approval | |||
| Approval Dashboard | ✓ | ✓ | ✓ |
| AI-Suggested Denial Reasons | ✓ | ✓ | ✓ |
| Slack Approval Notifications | — | ✓ | ✓ |
| Full Audit Trail | ✓ | ✓ | ✓ |
| Monitoring & Automation | |||
| COI Expiry Tracking | — | ✓ | ✓ |
| Renewal Reminders (60/30/14/7/3d) | — | ✓ | ✓ |
| Vendor Email Automation | ✓ | ✓ | ✓ |
| Monthly OFAC Re-Screening | — | — | ✓ |
| Banking Change Detection | — | — | ✓ |
| Vendor Inactivity Flagging | — | ✓ | ✓ |
| Intelligence & Reporting | |||
| Vendor Intelligence Scoring | ✓ | ✓ | ✓ |
| Compliance Report Export | ✓ | ✓ | ✓ |
| Risk & ROI Dashboard | — | — | ✓ |
| Fraud & Anomaly Detection | — | — | ✓ |
| ERP Integration | |||
| SAP, NetSuite, Oracle, Dynamics | — | — | ✓ |
| Auto-Push to ERP on Approval | — | — | ✓ |
All plans include a 2-week onboarding, dedicated setup call, and 30-day cancellation after 90-day minimum term.*
We'll look at your current vendor onboarding process and tell you exactly what we can automate and what it's worth to your operation.
Schedule your call →Not a calendar person? [email protected]